How I combine 3 productivity techniques together



I’m lazy by nature. We probably all are.

There is one side of me that wants to procrastinate and go party.

Two years ago I started to use some popular productivity techniques to boost my day.

I currently use three productivity techniques together and I like all three.

What I really like is that they aren’t mutually exclusive.

3 productivity techniques I use

  • Getting Results the Agile Way
  • The Pomodoro Technique
  • Don’t Break The Chain

 

Getting Results the Agile Way

This technique I use to plan my daily, weekly, monthly and yearly goals.

I also use this technique to review my day, week, month or year and track my progress.

gettingResults

This technique is created by J.D. Meier, who works at Microsoft for more than 13 years.

Getting Results the Agile Way is created by collecting productivity tips and advices from lots of different employees inside Microsoft.

The Core of this technique is to use The Rule of 3 : define 3 daily, weekly, monthly and yearly goals.

You can jump start with Getting Results the Agile Way on this site http://www.30daysofgettingresults.com/

For even more info I can recommend a book from J.D.Meier

Book

Getting Results the Agile Way

The Pomodoro Technique

After I define my 3 daily outcomes I pull tasks from my backlog into Today column.

The Idea behind The Pomodoro Technique is simple. You do your work in 25 minute intervals.

After 25 minutes you take a break for 5 minutes and start again.

After 4 Pomodoros (intervals of 25 min) you take a longer break 10-20 minutes.

I use Trello to manage my tasks.

I have modified my Trello board to look the same as the board John Sonmez recommended.

Trello

On beginning of the week I create all the tasks I can think of.

Then I start to categorize each task with Card Color that represents how many Pomodoros I think the task will take.

LabelColors

If the task will take longer than 3 Pomodoros than it needs to be split into multiple tasks.

I also have one card to plan and review my 3 daily goals.

This card has a checklist. When I am done with some daily goal I check this goal in this checklist.

Checklist

I also have a similar checklist card for reviewing my week.

I usually try to plan tasks for around 8 Pomodoros per day.

Don’t Break The Chain

This technique was created by famous comedian Jerry Seinfeld.

The Idea is to draw a big red X on calendar for every day you accomplished your goals.

After a few days you will have a chain you don’t want to break.

If all three daily goals are completed I draw a red X on my calendar.

Chain

I use Evernote functionality called “Annotate” for this.

I found an appropriate yearly calendar picture on Google and put it into my note called “Don’t Break The Chain”.

When I mouse over this picture a small annotate button appear. I then just choose a pen and draw a nice X over day completed successfully.

Don’t forget to save your changes on the picture to Evernote.

This is how I use these 3 powerful productivity techniques together to accomplish my life goals.

If you have any questions, feel free to ask and I am happy to answer them in the comments below.

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